boutique-vendor-page | YMCA of the East Valley

Welcome to the 46th Annual YMCA Holiday Boutique

We’re thrilled to have you join us for this beloved Redlands tradition! This is your moment to showcase your incredible handcrafted creations, connect with our community, and make a difference — all while supporting a wonderful cause. This exclusive webpage was created just for you, as one of our accepted vendors. It includes everything you’ll need to make this year’s event a joyful success for everyone. We respectfully ask to keep this page private — it’s your personal hub for all event details and updates. We strongly recommend reading through this entire page to well informed of all our current guidelines and don’t hesitate to reach out to Bjorn Madrid with any additional questions you may have.

We can’t wait to celebrate the season together and see your creativity shine at the YMCA Holiday Boutique!

SET-UP INFORMATION

The event is located at the Redlands Family YMCA. Our address is 500 East Citrus Ave, Redlands, CA 92373

SET-UP TIMES FOR FULL WEEKEND AND SATURDAY ONLY VENDORS:
Friday, December 5th from 2:00pm – 7:00pm
Saturday, December 6th from 7:00am – 8:30am

SUNDAY ONLY VENDORS:
Saturday, December 6th from 5:00pm – 7:00pm
Sunday, December 7th from 7:00am – 8:30am

SET-UP MUST BE COMPLETED NO LATER THAN 8:30AM. DOORS OPEN AT 9:00AM.

PARKING LOGISTICS

THIS YEAR WE HAVE MADE SOME UPDATES TO OUR PARKING LOGISTICS TO BETTER SERVE OUR VENDORS.
As in years past, we will be opening the back doors to our gym to make the set-up process easier for vendors. You can access the back doors of the gym by parking behind the Y, near the mural painted on the wall. This year we will save the first two spots on both sides (as noted in the photos above) as a drop-off area. Vendors will have a maximum of 15 minutes to use these spaces to drop-off items at their booths and then move to a parking spot to ensure all vendors have easy access to the gym doors. We will allot the two spaces next to the drop-off space for vendors who display a disabled person placard. We will have a team member stationed outside to make sure vendors do not go over the 15 minute maximum.

DIRECTIONS TO THE MURAL WALL
Enter the parking lot from Myrtle Street and follow alongside the back of the gym. If you enter the parking lot from Clark Street, simply head straight down to the mural area. Parking will be first come, first serve for all available spots excluding the ones marked for drop-off and disabled parking. The two spaces reserved for drop-off in front of the mural will become disabled parking spots after 8:30am on Saturday morning.

ON THE DAY OF THE EVENT, WE KINDLY ASK THAT YOU BE COURTEOUS TOWARDS CUSTOMERS AND PARK IN THE STREET OR THE VERY BACK LOT LOCATED OFF CLARK STREET.

VENDOR CHECK-IN

Once you’ve unloaded your items and parked, head to the check-in table located by the doors leading into the YMCA main lobby (located in the middle of the gym). When you check-in, we’ll give you your vendor packet and answer any questions you may have.

Your Vendor packets will contain the following:

Vendor number to display at your booth for customers
Vendor badges
YMCA liability waiver – Due before the start of the show (Click this link to print a copy ahead of time)

Since Vendors will be handling their own transactions this year, we will no longer be providing receipt books. However, we do have a few left over from previous years and will be happy to give them out on a first come, first serve basis until we run out. As such, we recommend sharing across your social media what forms of payment you will be acceppting at the event.

VENDOR MEETING

We will hold a vendor meeting on at 8:30am on Saturday morning. All Vendors are required to attend. During the meeting we will review general information about the event including, booth guidelines, bathroom locations, emergency exits, and the YMCA Vendor agreement and Waiver. We are still verifying if we need to collect a W-9 and we will keep you updated if needed.

SUNDAY ONLY VENDORS WILL HAVE THIS INFORMATION PROVIDED UPON CHECKING IN.

YOUR BOOTH AND ITEMS TO BRING

Each booth will be provided one 8-foot table and two chairs if requested. Double booths and premium booths will be provided with one additional 8-foot table. Your space will be marked off with tape on the gym floor. You can bring in whatever you want for your set-up as long as everything fits within your marked off area. We kindly request that you strictly adhere to this rule for accessibility purposes as well as being respectful to your fellow vendor’s spaces.

To make this event as successful as possible for you, we suggest you bring the following items:

All decoration & display items for your booth
Tablecloths or Table Coverings
Receipt Books to keep track of your sales
Gift bags for your shoppers
Tissue wrap for breakables
Business cards or a signage to share all your Social Media
A Calculator
Pens
A Stapler
A power strip and extension cord (if you requested electricity)

Vendor display items need to be self-standing and fit within your booth area; we cannot offer any wall hangings or racks to accommodate your items or booth decorations. If you expand beyond your marked off area, we will kindly remind you to make sure your move your things within the space provided.
NOTHING MAY BE AFFIXED TO OUR GYM WALLS.

PLEASE NOTE: UNLESS ANOTHER VENDOR IS INTERESTED IN SWAPPING SPOTS, ALL SPOTS ARE FINAL.

ALL SALES ARE YOUR RESPONSIBILITY

In the past, we asked our vendors to contribute 20% of their sales to support the YMCA of the East Valley. This year, we’re changing things up — and we think you’re going to love it! These changes were made with thoughtful consideration, and with the goal of ensuring we continue to support our Legal Aid Program and YMCA Scholarships in a sustainable, equitable way.

We understand that changes can impact everyone differently, and we want to acknowledge that this transition may be more challenging for some. Please know that our intention is to create a system that is fair and consistent for all, while also helping us fulfill our mission to serve those who need us most. We truly believe these updates will bring positive outcomes, and we are deeply grateful for your continued partnership, patience, and understanding.

Starting in 2025, you keep 100% of your sales — and take your earnings home with you the same day!
That means no more waiting for checks — your hard work pays off instantly.

Because this is still an important fundraiser that supports our Legal Aid Program and YMCA Scholarships, we’ve adjusted booth pricing to help continue the impact that vendor donations once made. And of course, if you still feel inspired to give, donations are always welcome during the event days and will go directly to supporting the YMCA’s mission.

Please note: Since the YMCA no longer requires Vendors to donate 20% of all sales, Vendors acknowledge they are solely responsible for handling all monetary transactions related to the sale of their goods or services. The YMCA will not facilitate, manage, or be held liable for any exchange of money between vendors and attendees. This includes, but is not limited to, the receipt of payment, refunds, product delivery, and the resolution of any disputes that may arise from such transactions. Vendors are expected to bring their own payment processing systems and manage all sales independently. By participating, vendors acknowledge and accept full responsibility for their financial dealings during the event. As such we encourage you to let customers know what payments you will be accepting when promoting your participation in this event on your social media outlets.

IF YOU HAVE ANY ADDITIONAL QUESTIONS , PLEASE REACH OUT TO BJORN MADRID AT [email protected]

Our Mission:

The YMCA of the East Valley is an association of people of all ages, ethnic groups, and religious affiliations founded on Christian principles and dedicated to building strong kids, strong families, and strong communities through programs that develop spirit, mind, and body.

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The YMCA of the East Valley is a tax-exempt 501(c)(3) nonprofit organization. Tax ID: #95-1684787